IF YOU HAVE BOOKED A RESERVATION FOR YOURSELF, FRIENDS, OR OTHER FAMILY MEMBERS, PLEASE MAKE SURE THAT THEY TAKE A FEW MINUTES TO READ AND UNDERSTAND OUR POLICIES, PARTICULARLY ABOUT ARRIVING EARLY AND KEEPING FOOD, WINE, ETC. OUT OF THE GUEST ROOMS.
Important: If you are booking Denison or Kenyon Graduation Weekend, Denison or Kenyon Alumni Weekend, or Big Red/Family Weekend for Denison or Kenyon, please be sure that you have read and understood our reservation, billing, and cancellation policy below. Thanks!
Visiting The Inn (Non-Guests): We apologize, but we do not accept drop-in visitors or do unscheduled tours of The Inn. If you would like to visit The Inn, please either contact us at 740.321.1493 or via e-mail at WelshHillsInn@gmail.com to schedule a time to visit and have our undivided attention.
Arrival Time: Check-in time for arrival at The Inn OR the grounds is anytime after 4:00 PM – and not later than 9 PM unless you have contacted Bobbi or Jeff, via e-mail, before your reservation to arrange. WE ASK THAT YOU PLEASE NOT ARRIVE EARLIER THAN 4:00 PM or request an early arrival. It takes us every bit of our 5-hour window between 11 AM and 4:00 PM to change over rooms and complete other necessary work and maintenance around The Inn so your stay can be as enjoyable and relaxing as possible. We are busy readying The Inn during that time – both inside and outside. Between mid-May through September, we do not allow early arrivals to enjoy the pool area (sunbathing only allowed – pool and spa are private and not open to the public). If you are going to be delayed by more than 90-minutes from the check-in time you specified on your reservation, we ask that you please contact The Inn via e-mail WelshHillsInn@gmail.com or text a message to 740.404.7032 to let us know your new estimated arrival time. This phone number is for texts only.
Pool & Spa Courtyard: The pool and spa at The Inn are private and not available to the public for use. As a guest, you are welcome to use the courtyard area for sunbathing and relaxing only.
Parking & Inn Entrance: We have private parking to accommodate all guests staying at The Inn. When you park at the guest parking spaces at the top of the entry drive, follow the paver brick sidewalk and signs to the entrance, which is around the rear of The Inn at the porch. If you park in front of the garages, the entrance will be the porch to the right. If we are not at the foyer when you enter or meet you outside, come in, turn to the right until you come to the second set of swinging double doors. That is our private office and kitchen space. We will be right out.
Departure Time: Check-out time is 11 AM.
Minimum Night Stays: We require a two-night stay on weekends that involve a Friday or Saturday night reservation. It can be any combination of Thursday/Friday, Friday/Saturday, or Saturday/Sunday. Multi-night stays during certain times of the year, including special events, weekends, university events, & holidays, typically have a minimum two-night stay. Certain dates requiring multiple-night stays will be noted on our website and our online reservation system.
Age: You must be 21-years of age or older to make a reservation and stay at The Inn.
Rates: Rates are for single or double occupancy and include our home-cooked, Signature Breakfast plus a complimentary wine & cheese social or light refreshments based on your preferences. All rates are subject to change w/out notice.
Meals: Delicious home-cooked, Signature Breakfast is included in the rate, served between 9-10 AM, as well as our daily wine & cheese social for our guests late each afternoon at 6 PM.
Occupancy: We allow a maximum of 3 people per guest room. There is a charge of $50/night for an additional adult in any of the guest rooms (beyond standard double occupancy), as well as a one-time $25 fee for a roll-away twin bed. Children 13-17 years old – $35/night.
Children: Although we absolutely love children, The Welsh Hills Inn is primarily set up as a getaway destination for adults. We allow children 13-years of age and up. If you are taking at least four of the rooms at The Inn for a family getaway, then polite, well-behaved children of all ages are always more than welcome. This policy is in consideration and fairness to all of our guests staying with us who come for a relaxing getaway. Please contact The Inn to arrange details and book for your family getaway.
Non-Guests During Your Stay: The common areas of The Inn, the pool courtyard, and the grounds of the property are solely for the use of guests who are staying at The Inn. While many guests visit the area to see friends or family, attend a local event, or visit students at local colleges and universities, we require our guests to please confirm with us before inviting any other parties who are not guests.
Food and Drinks in Guest Rooms: We work very hard to ensure that all of our guests at The Inn have a wonderful, memorable experience – and are respectful of the care that we have put into welcoming you into our home. That experience includes maintaining very high standards for providing clean facilities, linens, original artwork, antiques, and furniture. We ask that guests please refrain from eating or bringing beverages into the guest rooms – and always use the coasters provided for you! Absolutely no red wine is allowed in the guest rooms or suites. Red wine spills in the room are a minimum clean-up fee of $200. We have refrigerators that you are welcome to utilize. All food consumption, outside of our breakfasts and specially requested dinners, should be in the Inn’s dining, common, or designated outside areas. No Coolers in the Guest Rooms. If you have a small cooler, you are welcome to store it in our pool house for your use.
Spills & Stains: We work very hard to always provide spotless, clean, sanitized rooms for our guests, including fine linens and towels. The Inn reserves the right to add additional “Extra Cleaning” charge(s), starting at $25, for laundering/stain removal requiring additional time and effort to clean to the way they were when you arrived. This includes stains such as mascara, make-up, blood, coffee, etc. on bed linens, towels, rugs, etc. If the item cannot be completely cleaned with additional cleaning efforts, you will be charged for the actual cost of replacing that item with the same or equivalent cost product. Ladies, we provide make-up remover towelettes in the rooms and are happy to provide more for you as needed. If you have a stain or spill that occurs at The Inn, please let Bobbi or Jeff know immediately. Many stains are easy to remove while they are fresh and haven’t yet set in, so please let us know.
Pets: Unfortunately, we do not allow pets to be brought to The Inn unless they are a trained service dog. Our lovable, friendly golden retriever, Ellie, and equally lovable and attentive miniature Australian Shepherd, Wrigley, are always more than happy to serve as substitute canines during your stay!
Shooting Range: Guests wishing to utilize our wooded outdoor shooting range, nicknamed the “Granville Ecumenical Firearms Society,” must make arrangements at least 7-days before your scheduled check-in date. We have various handguns, rifles, and shotguns available to rent for target practice, clays shooting, and training/lessons. Ammunition costs will vary according to the type of gun(s) selected and rounds fired. We require a liability release waiver to be signed by each guest utilizing the shooting range or attending as a spectator. From the beginner to the experienced shooter, we have something for all of our guests. Safety is our #1 priority for any guest utilizing our facilities. Please make sure that you read and understand our Shooting Range Acknowledgment of Risk Agreement which we are happy to email a copy to you at your request.
Smoking: We are a non-smoking facility. We do permit cigar smoking in designated areas. Any smoking inside The Inn will result in an immediate request to leave, a minimum, additional cleaning fee of at least $150, plus room and incidental charges.
Payment: Payment: We accept cash, Visa, MasterCard, Discover, & American Express. Reservations & scheduled activities are auto-billed, in full, 42-days days before your check-in date. If you are paying by cash, it is collected at the time of check-in. If paying by personal check, checks must be received by The Inn 30-days before the arrival date for your stay.
Massage Cancellations: Cancellations of 14-days or less will be charged a $25 cancellation fee for individual massages and $50 for a canceled couple’s massage. Our massage therapists have their own businesses outside of The Inn. Short-notice cancellations do not allow them enough time to fill your previously scheduled time slot with other clients.
Standard Cancellation: All reservations must be guaranteed with a valid credit card, including those booked with a gift certificate. If you pay with a debit card, please ensure that the funds in your account are sufficient to cover the total cost of your booking. The credit or debit card provided will be charged, in total, 42-days before the arrival date. A full refund is available if the reservation is canceled 30-days or more in advance of your arrival date. Should the reservation be canceled between 21-29 days in advance of your arrival date, guests have the option of rescheduling the date at that time or receiving a refund less a $75 cancellation fee per room per night. If the reservation is canceled within 20-days prior to the arrival date, all payments are NON-REFUNDABLE however the reservation can be rescheduled within 5-days using 70% of the funds paid towards a new stay. Gift Certificate Recipients are Subject to the Same Cancellation Policies.
Multiple Cancellations: We understand that sometimes “things happen,” and you may have to cancel. However, if you have booked on three separate occasions and, subsequently, canceled those reservations, we can no longer accept a reservation from you in the future. We’re sorry for any inconvenience. We’re a small inn with just a few guest rooms available.
Special Event & Federal Holiday Date Cancellations: All reservations must be guaranteed with a valid credit card, including those booked with a gift certificate. If you pay with a debit card, please ensure that the funds in your account are sufficient to cover the total cost of your booking. The credit or debit card provided will be charged, in total, at the time of booking. A full refund is available if the reservation is canceled 60-days or more in advance of your arrival date. Should the reservation be canceled between 46-59 days in advance of your arrival date, guests have the option of rescheduling the date at that time or receiving a refund less a $75 cancellation fee per room per night. If the reservation is canceled within 45-days prior to the arrival date, all payments are NON-REFUNDABLE however the reservation can be rescheduled within 3-days using 70% of the funds paid towards a new stay. A full deposit on your stay is required upon booking for Denison Graduation, Denison Reunion/Alumni, Denison Big Red Weekend, Kenyon Family Weekend, Kenyon Graduation, and Kenyon Reunion/Alumni Weekends. Special events are shown below, and you can find dates for the current year on our website’s Local Events Page. Gift Certificate Recipients are Subject to the Same Cancellation Policies.
Special Event Dates for The Welsh Hills Inn Include: Denison University Big Red Weekend, Kenyon College Family Weekend, Denison University & Kenyon College Alumni Weekends, Denison University & Kenyon College Student Move-In/Move Out Weeks, Denison University & Kenyon College Graduation Commencement Weekends, Granville Fourth of July Street Fair, Granville Christmas Candlelight Walking Tour, Granville Hot Licks Blues Fest, and the following holidays – New Year’s Eve, New Year’s Day, Good Friday, Easter Weekend, Memorial Day Weekend, Independence Day Holiday, Labor Day Weekend, Thanksgiving Day & Weekend, Christmas Eve, Christmas Day. Check our Local Events Page for further information on dates.
Denison University/Kenyon College Special Event Dates:
IMPORTANT INFORMATION ON RESERVATIONS & CANCELLATION POLICY FOR DENISON & KENYON GRADUATION WEEKENDS, DENISON & KENYON’S ALUMNI REUNION WEEKEND, & DENISON’S BIG RED PARENT’S/KENYON’S FAMILY WEEKENDS: A minimum stay of two or three days is required for these local, special event weekends. Due to a large number of requests for a limited number of rooms, coupled with the high number of cancellations that we have experienced in the past, especially for Denison’s Alumni Weekend, all reservations are fully billed at the time of booking. Please see the Special Event Date Cancellation Policy Above. Our Apology Upfront, But There Are Absolutely No Exceptions to this Refund Policy.
For graduation weekends, and in fairness to all of our frequent, repeat guests, we have implemented a Lottery System. Lottery drawings will be held approximately 18 months before the scheduled graduation dates – on or about January 15th of the year before graduation.